How can I make commercial moving easier?

Written by Charley Bowling on Sep 20, 2022

Commercial Moving

Are you in the process of moving your business to a new location? Commercial moving can be difficult, especially if you’re not prepared. You have to think about your valuables, your team, and your timeline. But don’t worry, there are a few tips you can follow to make commercial moving a whole lot easier, so read on as we explore some of our go-to strategies for pulling off a smooth and successful commercial move!

Take an inventory of all your possessions

This is key for both insurance purposes and organization on moving day. Make sure you take the time to walk through your space and write down or take pictures of everything that needs to be moved. Go through all your physical items and coordinate with your team to see what can be packed ahead of time and what needs to stay out until the last minute.

Create a comprehensive checklist

Checklists are your friend when you’re moving. If you’re organized and have a plan, half the battle is already won. So sit down with your team and make a list of everything that needs to get done before, during, and after the move. This way, you can ensure that nothing gets forgotten and that everyone is on the same page.

Shred outdated or unnecessary documentation

One way to make commercial moving a bit easier is to shred outdated or unnecessary documentation. This will help declutter your space and make it easier to move. Plus, you’ll be able to clear out any old files that might be taking up space unnecessarily and protect any sensitive information from being compromised as you move.

Donate old office equipment

If you have old office equipment that you’re no longer using, consider donating it instead of throwing it away. This is a great way to declutter your space and make moving a bit easier. Plus, you’ll be helping out a good cause.

Create an effective labeling system

To make unpacking a breeze, be sure to create an effective labeling system for all of your boxes. This way, you’ll know exactly what’s inside each box and where it needs to go in your new office. Using spreadsheets can be helpful for this, so be sure to keep track of what goes where. Colour coding can also be very useful in this process.

Evaluate your storage needs ahead of time

If you’re not sure what to do with all of your office belongings, it’s important to evaluate your storage needs ahead of time. This way, you can make arrangements for any items that need to be stored safely and securely. Certain moving companies may even provide you with short-term storage options. If you’re upsizing your office location, you may also want to consider renting out a storage unit for any extra furniture or equipment.

Appoint a move manager from within your team

Commercial moving can be a lot to handle, especially if you’re trying to do it all yourself. To make things easier, appoint a move manager from within your team. This person will be responsible for overseeing the entire move process and coordinating with the different teams involved. Having a designated move manager will help to ensure that everything goes according to plan.

Come up with a budget and timeline

This process can also be expensive, so it’s important to come up with a budget ahead of time. This way, you can allocate the necessary funds and avoid any unexpected costs. You should also create a timeline for your move to ensure that everything stays on track. By doing this, you’ll be able to better plan and prepare for your commercial move.

Keep up your team’s productivity

Your move might disrupt your team’s productivity, but there are a few things you can do to minimize this. First, try to schedule the move during a slow period for your business. This way, there will be less of an impact on your day-to-day operations. You should also make sure that everyone is aware of the move well in advance and that they know what to expect. Finally, try to provide your team with as much support as possible during the transition.

Make your next commercial move a breeze!

Commercial moving doesn’t have to be stressful or difficult. By following these simple tips, you can make the process a whole lot easier. And when it comes time to move into your new office, you’ll be glad you did. Be sure to plan ahead, declutter your space, and create an effective labeling system to make unpacking a breeze.

Alternatively, hiring a professional moving company is always a good idea when embarking on a commercial move too! Commercial movers are experts in the field and can make your move a smooth and seamless process. Contact Neo Moving today for a free quote! We’re here to help make your next commercial move the best one yet.